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Creating your Project Plan


Project Management Essentials

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Unit Summary

To create a project plan you will need to have:
  • Personnel and project calendars
  • Description of project scope
  • Stakeholder expectations
  • Project risks
  • Lists of activities and resource requirements

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Build Your Action Plan

Once you have created your Project Initiation Document, you are ready to create your Project Plan, which is the project’s road map. To create a project plan you will need to have:
  • Personnel and project calendars in terms of working days, shifts, and resource availability
  • Description of project scope to determine key start and end dates, major assumptions behind the plan, and key constraints and restrictions.
  • Stakeholder expectations to help determine project milestones.
  • Project risks to make sure there's planned time to deal with identified risks
  • Lists of activities and resource requirements to determine if there are other constraints to consider when developing the schedule
Your project plan should:
  • Guide project execution and control
  • Document planning assumptions and decisions,
  • Facilitate communication among stakeholders
  • Document approved scope, cost, and schedule baselines
Your project plan could be created using:
  • Gantt Charts: Gantt charts convey this information visually. They outline all of the tasks involved in a project, and their order, shown against a timescale. This gives you an instant overview of a project, its associated tasks, and when these need to be finished
  • PERT Charts (Critical Path Analysis):  Define the sequential order of activities where you cannot start some activities until others are finished
  • A simple Excel file

Planning without action is futile, action without planning is fatal. Cornelius Fitchner