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5 Elements of Time Management


Productivity Skills

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Unit Video

Unit Summary

Time management is an inevitable tactic to be productive and accomplish a lot within a little.
You will become time efficient if you abide by the following principles:
  1. Prioritizing
  2. Adopting Organizational Skills
  3. Managing Distractions
  4. Saying Yes Mindfully
  5. Taking Breaks

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Build Your Action Plan

In this unit, you will learn 5 aspects to consider so that you become-time efficient.
Have you ever planned a schedule but never managed to commit to it? Have you ever wondered why a full 24-hour day doesn’t seem to be enough? Are you having problems managing your time and optimizing your resources to be productive?
To find out the answers, evaluate yourself according each of these criteria:
1- Prioritizing: Start your day with a to-do-list and classify your tasks under these labels: important and urgent, important but not urgent, not important but urgent, not important and not urgent. This method helps you feel more productive earlier during the day to keep you the least stressed and demotivated later on.
2- Adopting Organizational Skills: This involves a couple of little tasks that make a big difference, like sorting your files into folders, labeling them properly, cleaning your desktop and workplace, planning the steps of your task before your start. Such easy methods help you stay focused on one assignment without being unnecessarily interrupted.
3- Managing Distractions: This doesn’t only cover sitting in a quiet place or switching your phone to silent, because you’ve got to control inner distractions too. For example, if you’re working while constantly worried about the load of work you still have, write the remaining tasks on a sheet of paper instead of keeping them in your mind.
4- Saying Yes Mindfully: When confronted with a new task, overcome the excitement of having something new to do before saying “yes.” Reflect about the to-do-list sheet you have already written. Cancel unimportant meetings and reject requests that aren’t aligned with your priorities, because saying yes costs you more stress and time pressure.
5- Taking Breaks: You might constantly feel the need to produce, but life is not all about work. Avoid becoming a perfectionist and know when to say enough because some people get easily addicted to work as an escape, not knowing that this could kill their creativity and lead to chronic stress. So keep some space for friends and hobbies. To be productive, you need to be happy first.
Today technology offers you unlimited resources to save time and make you productive more than ever. Harness the opportunity and become the person you have always wanted to be. Time is running and you’ve got to keep up.